Randal Johnson, Executive Director
COUNCIL OF THE SOUTHERN MOUNTAINS
BOARD OF DIRECTORS MEETING-APRIL 27, 2015
Meeting Type: Regular Date: 4/27/2015 Place: Conference Call Meeting Time: 7:15p.m.-8:00 p.m. Page of 1 of 4
Board Members Present:
Kenneth Gentry, Bettina Premo, Larry Heizer,
Lionel Beasley, Jr., Jennifer Stumbo (E) Carmella Fredrick,
Eric King, Sylvia Goforth, James Stafford,
Regina Church, Shirley Duncan
Board Members Absent: Randy Osborne, Sheila Muncy
Opening of Meeting
Main Motions (except such as were withdrawn) Points of Order and Appeals. Members name making the motion is recorded but not required of the second
Vote results Entered as the Number Votes on each side when Yea or Nay Voting
Shirley Duncan called the meeting to order and asked Ms. Goforth to lead a prayer. Ms. Goforth asked everyone to repeat the Lord’s Prayer.
Ms. Duncan proceeded with Roll Call.
With the absence of Mr. Osborne, Randal is to send a letter dismissing him and thanking him for serving as a Board member.
Approval of Minutes
Mr. Gentry joined the meeting and proceeded with business by asking for a motion to approve the February 23, 2015 Board minutes.
Sylvia Goforth made the motion which was seconded by James Stafford.
There will still be a lay off effective May 1st. Randal spoke with the Coordinator and there will be one completion by the end of the month. We were given short notice that mandatory training for Weatherization staff will occur during the WVCAP Education conference. OEO was approached to record the sessions for staff that will be laid off. There was an extreme negative reaction to the request. The request was made so unemployment for staff would not be affected. After further research it was found 3 days’ pay would not adversely affect unemployment benefits. A request was made for a motion to approve the temporary layoff.
Motion was made by James Stafford and seconded by Shirley Duncan.
Executive Director Report
After sending surveys to the Board concerning meetings, 3 surveys were returned. The forms suggested continuing with Monday night conference calls at 7:00pm. As an update on the NEMT program, on April 9th there was a van accident at Black Wolfe. The driver hydroplaned and there were 2 passengers in the vehicle. The van is totaled. A decision will be made soon on whether to continue the program or not. CSBG completed 599 tax returns with refunds totaling $1,254,938.00. An article appeared in the Bluefield paper. The Spec partner for VITA advised that we do more returns per preparer that anyone else in the state. Other agencies have more than 3 preparers. Still working through the problems for billing on ADW. Trying to work through providing a doctor to sponsor a nurse practitioner wanting to work for us. We are going to contract a former employee to do social work for us-Jeanna Cook. The complaint which was filed made mention that the nurse could not also do Case Management work. Donna Turner will oversee documentation by the newly hired social worker. As far as the complaint we haven’t received any further response. The Wellness Center has very few PEIA members or Silver Sneakers members. We have 2 individuals working under Experience Works-Brenda Kelsor and Garnet Edwards.
Community Services Director
We have received the Emergency Food and Shelter money. Three entities in McDowell County share that small amount of money-Catholic Charities, Safe, and CSM. The scheduling of youth trips for the summer will begin in June. We did receive a discretionary grant for the purchase of a new van to help transport the youth group. We are in the process of writing a new grant which will deal with gardening and nutrition. We started working on a new self-evaluation system through FACS Pro with Randal and Tammi leading the effort.
Attended a Molina meeting. Molina handles on the billing for Waiver. In July they will begin a new coding system and there will be a testing period. We have requested the available technical assistance in preparing for the new processes.
Director of Finance
Our CSBG program released the remaining 75% of 2015 funding. This gives us a $1,460.00 increase which was added to the personnel line item. Our Family Day Care Program needs to add additional providers. We currently have 26 providers and our surplus for year to date is $287.85. We need to increase providers in order to cover the administrative costs involved with the program. We will be providing low earnings slips to Weatherization staff during the layoff. RSVP spent all of the 2014 funding. Our janitorial contract has generated a year to date surplus of $886.44. Randal renegotiated the contract and the reimbursement has increased from $1,000 to $1,200 monthly. We received word that our Weatherization program will receive $42,566.00 from DOE for the July funding cycle. If you add that to the DHHR funding of $65,688.00, that makes total 12 month funding of $108,254.00. We are trying to pay 4 staff along with other required expenses from this funding. In comparison our RSVP program received $88,647.00 annually and only pays one (1) staff member.
Randal Johnson for Marcia Mullins
Our Foster Grandparent program has 60 volunteers enrolled of which 57 are active. The FGP and RSVP program combined forces to participate in the Read to Me Day at Welch Elementary School on April 1st. Mayor Heizer participated. We currently have 3 individuals as check signers-Regina Church, Sylvia Goforth, and Randal Johnson. Bettina Premo agreed to be the 4th signer. President Gentry asked for motion.
Lionel Beasley, Jr. made a motion to add Bettina Premo as the 4th check signer. Motion was seconded by James Stafford.
The agency has a Facebook page which everyone should visit. We have rehired Tammi Ferrell and she has been helping get the Facebook page up and running. We want to thank the Board for their dedication and participation. He stated the last meeting would serve as training for those attending.
Shirley Duncan wanted to thank the Council for the mention of her in the newsletter. Larry Heizer appreciated the opportunity of being included in the "Read To Me Day."
Mr. Gentry closed with prayer before dismissal of the meeting. He then asked for a motion to dismiss.
Shirley Duncan made a motion to adjourn which was seconded by Sylvia Goforth.
Minutes approved by:__________________________________________________